Yearbook heroes

Treering Yearbook Heroes is a monthly feature focusing on yearbook adviser tips and tricks.

This year we at Treering called on all our schools’ parents, teachers and students to nominate yearbook heroes in a first-ever peoples’ contest: #YearbookHero. The yearbook callout contest was prompted by our empathy and true appreciation for our yearbook editors.

Jill Sundgren of Cedar Creek Elementary School, located in Olathe, Kansas won first place in the elementary division for the nationwide contest; she was nominated by parent and PTO president, Barb Hendricks, for spearheading the school’s yearbook and inspiring a yearbook committee to work collectively and creatively to capture and preserve the important stories of the year—even when parents weren’t allowed to be on campus!

What does it mean to you to be Cedar Creek Elementary's Yearbook Hero?

I am so honored (and a little shocked) to be named Cedar Creek's Yearbook Hero. But I do feel like this honor really should be extended to my entire committee. This yearbook was definitely a team effort from the design to the brainstorming of pages to layouts to photo gathering. It's so sweet that I am being recognized, but as I'm sure you all know, a yearbook is a huge undertaking and I don't do it alone! I think it's amazing that Cedar Creek is getting recognized for our efforts and creativity because we really do have such an awesome community of parents who make this all possible. 

I especially want to thank Barb Hendricks for nominating me and getting me involved in the yearbook in the first place. I absolutely love being involved in the yearbook committee and can't wait to see what this year has in store for us. I think we learned a lot creating the yearbook last year and we are going to try and incorporate some of the ideas that came out of it into future books. I'm hoping to keep up the momentum and produce an even better product this year!

How have you been getting photos when parents aren’t permitted on campus?

Being unable to set foot on campus last year was certainly an obstacle, but with the help of our amazing PTO members, school staff, yearbook committee and community of parents, we were able to still capture the year in a holistic way. 

First, we had to get creative on the types of pages we wanted to showcase. A lot of the programs and activities that we normally feature weren't happening last year, so we had to look at some things that happened outside of the school walls to fill the yearbook. We featured seasonal pages (summer, fall, winter and spring activities), sports teams and remote learning, among other activities. Our PTO has a private Facebook page where we solicited photos for some of these activities from parents - and our parents sure did deliver! 

Our school still tried to make the year fun by continuing spirit weeks, outdoor photo ops and off-campus activities (for instance, our father/daughter activity was an in-home movie night); so again, we asked parents to snap photos prior to school of their kids dressed up and share with our team. Our principal also let us take photos (outside and masked) as kids arrived at school so we could fill in some holes for our dress-up spirit days. And, of course, we enlisted the help of the teachers to try and capture some photos inside the classroom as well. This all resulted in showcasing our year in and outside of school. 

Our ultimate goal was to show that while the pandemic may have changed our way of living, it didn't damper our spirits or ability to have some fun!

Treering Yearbook Heroes is a monthly feature focusing on yearbook adviser tips and tricks.

Schools like Kate D Smith DAR High School of Grant, AL, build momentum by gathering motivated teachers and students to gather photos, draft content, and design spreads. Dr. John Finley is a business teacher for grades 9-12 at Kate D Smith DAR High School and also spearheads the creation of the yearbook with the assistance of his students. With his background in videography and photography, he inherited the role of yearbook sponsor and this is his second year leading the development of student journalists.

What’s unique about John’s role within yearbook is that he really lets the students run with creativity and he owns his role of adviser. This allows the students to take near-complete ownership of the book, learn how to utilize the Treering app, and motivates them to be confident in their abilities in the classroom.

John and part of his yearbook team were excited to share how they plan to develop the yearbook this year, which will include KDS DAR School’s 2021 Dedication Day, which occurs every October.

What’s something unique about the school’s yearbook team?

Last year, we started a mentoring program where the seniors who have experience with yearbook get to share their knowledge with junior and sophomore students. We realized that the students who were involved with yearbook were primarily juniors, so when they eventually graduated, we didn’t have students on board who could guide the underclassmen.

So now, all seniors and juniors involved with yearbook choose one younger student to teach everything they know about yearbook. And then when the seniors graduate, the younger students are prepared to take the reins. A lot of the “yearbook” training actually takes place at events when students are taking photos for the yearbook. It’s a great hands-on opportunity for upperclassmen to show and explain their process for securing content for the yearbook.

What stands out to you from last year’s book, which was created during the pandemic?

What stood out to me the most was the theme, A Year Like No Other. This really rang true to everyone at school be it teachers, students or administrative staff. The yearbook team took the approach that they were writing the first history book of the pandemic for our entire community. The book was dedicated to the memory of those we lost and the families that were affected.

What was nice about using the Treering app, especially during this time, was that it gave us the ability to share photos right into the folder in an easy way. Because we weren’t able to be together in person, we were able to get a variety of photos from at-home learning. We’re currently back in the classroom this year, but a lot of lessons were learned last year—some heartbreaking—that were beautifully expressed in the book.

What’s something unique your school adds to the yearbook?

Dedication Day is a two-day event set to take place October 21-22 that only takes place in our community and is something we always take time to cover in the yearbook because of how much it means to all of us at the school. This will be the 97th year the school celebrates the patriotic education made possible by the Daughters of the Revolution (DAR). During the Dedication Day celebration, DAR chapters from across the U.S. travel to Grant, AL, and pledge funds for school projects.

In the yearbook this year, for example, we’ll capture photos of the two-day event highlighting student musical performances, speakers and the overall history of the DAR and how they began their mission in 1922 to build schools in remote areas of the U.S. KDS DAR School, which sits atop Gunter Mountain in Grant, was selected based on the will and dedication of the Daughters of the Revolution to give the people in this area a path to education.

Treering Yearbook Heroes is a monthly feature focusing on yearbook adviser tips and tricks.

Mom of triplets and one of Treering’s sales directors, Ansley Cheatham, fell into yearbook advising at Augusta Circle Elementary School after knowing she wanted to be involved at her children’s school. But what she didn’t know is that she would also fall in love with yearbook creation.

As soon as Ansley’s three boys headed to kindergarten, she started looking for a way to become involved with the PTA and was asked to assist with the yearbook. As some of you readers may know, the yearbook adviser role can be a challenging position to fill, but Ansley was all in.  

To date, Ansley has made five yearbooks for Augusta Circle, each creatively capturing the school year they represented. And while all the yearbooks hold a special place in Ansley’s and the elementary school’s heart, the 2020-21 yearbook was unique and challenging in a different way.

Learn more about Ansley’s journey creating a yearbook this past school year. 

How do you think COVID-19 impacted your yearbook and yearbooks across the country?

At Augusta Circle, we were lucky to go back to school safely in October, but it looked different than any other year. I wanted to be sure to highlight that in our yearbook in a way elementary students could understand and remember in a positive way.  The pictures weren’t what you were used to seeing in a yearbook, but I think that was part of its charm! In all of our group photos, our kids were wearing their masks. If the kids were alone, they didn’t have to have a mask on, so we had a lot more solo pictures as well.  

The hardest part was that I couldn’t go inside the school to take pictures like usual. I had to rely on teachers and parents to submit them to me. Treering has an app that many parents used to quickly drop into my collection and most of the teachers used Google Photos. I also pulled a lot directly from Instagram into the book. The process was so easy that I will actually use the same one next year, even if I am allowed in the building!

In addition, I had my son, who is in 4th grade, write a summary of the year from a child’s perspective.  Describing what was different, e-learning, wearing masks, and how the kids adapted. He also talked about things that were new to our entire culture; defining words like “social distancing” and sports teams playing with cardboard cutouts for fans. He detailed things that all the kids will want to look back on and maybe show their own kids one day!

What is one of your favorite parts of your yearbook this school year?

One of my favorite parts in our yearbook is in our fifth-grade quote section. We asked them all, “Where do you see yourself in 20 years?” The responses are so much fun to read! We had future NFL stars, doctors, interior designers and vets to name a few. It’s a great addition to our yearbook and I know the students will love to look back on it when they are older and laugh at what they wanted to be in fifth-grade!

What is something you think is fun about your yearbook that makes it different?

Every year we hold a cover contest! Kids are so creative and we get so many fabulous submissions! This is one of the ways students feel like they were involved in the yearbook process since we don’t have a yearbook club. It’s special to our school and makes each book unique and nothing like any other yearbook across the country – it speaks to us and our students.

We also sell celebration ads to parents. The parents design them on Treering’s website, drop in their own pictures and write sweet messages, quotes or something special to their child. They look so good when they all come together in the book, plus they are unique and personalized!

Treering Yearbook Heroes is a monthly feature focusing on yearbook adviser tips and tricks.

Driven: just one of the sweetest words used to describe the diligent students at Langston Hughes High School in Fairburn, Georgia. These words came straight from former graphic design teacher, adviser, and yearbook manager Deja Rolle (who is pretty driven herself, if we do say so ourselves). As a first year Treering user, Deja wanted to show the perseverance of her students throughout the challenging pandemic in this year’s yearbook.

Deja, like yearbook coordinators everywhere, knew the importance of capturing the true essence of the school year with its in-person, virtual and hybrid formats. Once Deja heard about Treering and how it gives schools the flexibility to create custom yearbooks, using collaborative tools without the constraints of deadlines, she knew it would assist in producing a unique yearbook (alley-oop for us).

Langston Hughes High School students showed their perseverance to create an inclusive yearbook. Deja, with Treering’s assistance, was able to preserve this special show of character in an unpredictable year. 

Learn more about how Deja showcased the students of Langston Hughes High School in their yearbook.

What led to you creating this past year’s yearbook with Treering?

Just like nearly every school last year, there were a variety of new challenges that came with the pandemic—and the possibility of not having a yearbook was one of them. As the school year continued, I knew someone had to take responsibility to summarize the scope of the year during COVID-19. And I knew it had to be me. I love these students and I just couldn’t take the thought of not celebrating them.

While brainstorming the best way to capture this school year, I came across Treering, which allowed me to be flexible and unique with the way I formatted the yearbook.

How did the LHHS’s students handle this past school year (2020-2021)?

If the pandemic revealed anything about our students, it’s how amazing they are, their passion for success and their entrepreneurial spirit. A lot of our students stepped up to the plate when their families needed help this year and have the proof to show it. There were a slew of entrepreneurs this year who sold all kinds of products including masks, earrings, hair wraps, clothes, etc. 

Also, our students not only brought income into their families, but some even used their time at home to pursue associate degrees. In our yearbook this past school year, we had two whole pages dedicated to students who were able to receive their associate degree while graduating from LHHS! All the students' work just drives my passion to see our students succeed.

What made this past yearbook stand out from the others?

Last school year was just crazy—everything stands out! It was so different from anything the students or I had ever experienced and will probably never experience anything quite like it again, I hope. I had to capture that in the yearbook. Since lessons were being taught in three formats, I really wanted everyone to feel included whether it was a photo submitted of their virtual workspace or text quotes from the seniors. This book really aims to capture ALL, I want to repeat ALL the students and their stories. Every year, we include everyone and their story, but what stood out the most this year was how much work it was to include everyone. 

Also, in this year’s class pictures, our students had the freedom and choice of what they wanted to be showcased, which I think was a little more fun for the students. Depending on preference, we had students submit their own portraits while others submitted selfies! This allowed our students to choose the picture they wanted to present of themselves rather than the school choosing. 

Deja Rolle now teaches at the STEM School Global Impact Academy.

Treering Yearbook Heroes is a monthly feature focusing on yearbook adviser tips and tricks.

David Graeve is a professional artist and full-time teacher at Houston’s Cristo Rey Jesuit College Preparatory School. As a need-based school, Cristo Rey Jesuit offers a rigorous college preparatory education that’s available to students from low-income families in the Houston area. With the pandemic and uncertainty of in-person education, Yearbook Hero David took it upon himself to identify new and innovative ways to teach students remotely while also addressing individual learning styles and needs. 

As an 11th- and 12th-grade teacher to a diverse student body—80% Latino and 20% Black—David understands the importance of preparing students for the future and exposing them to different career paths. With their yearbook creation positioned as a club at the school, the yearbook turned into the perfect tool to highlight these different career opportunities. 

Learn more about how David used yearbook creation to teach his students, many from low-income families, valuable workforce skills.

How have you used Treering Yearbooks to teach students skills they can use after high school?

Treering offers so many valuable skills for my students: skills like graphic design, marketing and communicating with customer support. These are all skills that are incredibly valuable and beneficial to life after high school. If one of my students encountered any kind of hiccup with the software this past year, I encouraged them to contact customer support on their own. Fortunately, the Treering team made this option very accessible and ultimately taught my students the importance of taking initiative and problem solving. The customer support through Treering has been fantastic. 

With Treering’s software, building the yearbook is quite easy for my students and many of them built the pages from scratch last year. This encouraged them to be creative and pursue their passions. For my students that weren’t aware of marketing or graphic design careers, yearbook creation really opened their eyes to those possibilities. 

In addition to unique skill sets, what else do you think your students learned this past year through yearbook creation?

COVID-19 truly taught my students the value of capturing real-life moments. Much of the Latino community in Houston has 2-3 family generations living under one room. This past year’s yearbook showcases so many family moments - more than any other yearbook we’ve had in the past. So although the pandemic brought forth a lot of hardship, it also brought many families closer together. I’ve seen a lot of pride shine through my students in that they’ve been able to capture those moments. 

What would you say has been the best part of using Treering this past year?

Its easy-to-use platform has taught my students how skills in the classroom can be used later on in the workforce. And how those skills - many of which have proven to be very enjoyable for them - can help them reach financial independence. I look forward to the next year in continuing our use of Treering to build onto these workforce skills. All of my students learn differently - some thrive better in the classroom while others perform better online. As a teacher, the pandemic has really shed light on the different learning styles and how we can work with different tools to ensure all students thrive. Even with the pandemic this past year, it’s critical to continue to arm our students with the skillsets they’ll need to flourish in the workforce. 

Treering Yearbook Heroes is a monthly feature focusing on yearbook adviser tips and tricks.

The understatement of the year: the pandemic has drastically changed things for many people, especially for teachers and their students. Teachers re-created their pedagogy. They worked to not only remain positive for their own mental health, but also as a example to their students. And then there were the ongoing uncertainties. One yearbook adviser modeled a semblance of normalcy through her yearbook program.

Meet Joy Halverson, a P.E. instructor at Aliso Viejo's Journey School, a public charter school for grades K-8 in Orange County, California. Joy has been teaching at Journey School for 20 years, and her kids attended there too. The school has always been a unique, art-centered school that prides itself on its students’ contributions to creating a more sustainable world. With the pandemic, though, many students did schoolwork completely remote or only came in a few times a week.

Joy was eager to find a way to capture the year in an environmentally-friendly and memorable way and did so through a customizable yearbook via Treering. Below are tips about how Joy captured this non-traditional year in Journey School’s yearbook.

How did the pandemic affect the yearbook advising process for Journey School?

With so many students working from home, there were changes that needed to be made in order to truly capture their lives this past year. I’m a creative person at heart, so I wanted to ensure that the yearbook reflected the many ways our students pivoted, showed grit, learned, and still managed to have fun.

Fortunately with Treering, I was able to continue making the yearbook from home. The book captures each student’s memories from this past year so that years from now, they’ll look back and see all that they accomplished despite the obstacles thrown our way.

What advising tips do you have for getting creative in capturing student memories in the yearbook?

For starters, I took 1,600 screenshots of each student to build out their portrait pages. Needless to say, I really perfected the art of taking screenshots! Parents also submitted events from home that were taken throughout the year, such as their kids in Halloween costumes, knitting projects, and more.

As a P.E. teacher and the owner of Circus Joy, it’s in my nature to want to find ways to keep students moving, even if it’s through a screen. During my typical in-person P.E. classes, I would often teach juggling to my students. So when transitioning to teaching juggling through virtual learning, it created some pretty unique opportunities to capture fun screenshots for the yearbook.

While it’s not always easy to learn new P.E. skills through Zoom, it’s still possible if you have the right attitude. And my students truly persevered this year.

At the end of the day, the memories the students have of this past year deserve to be documented. And I find it so fulfilling to help make this yearbook possible for them.

What do you hope students have learned from this past year and how is that reflected in the yearbook?

This yearbook will be a true reflection of the school year. So many unique moments were captured, including students wearing “we’re on mute” and “oops, you’re frozen” printed t-shirts. From the circus classes we captured on Zoom to the many fun screenshots, I know that this book will hold so much value for years to come. The K-8 students will eventually grow older and have their own families. This book, although different from any other year, will showcase all they’ve done. And that makes the yearbook making process worth it.

Treering Yearbook Heroes is a monthly feature focusing on yearbook tips and tricks.

Uncertainty. That was the word of the year in 2020. Just two weeks before the school year began, Emily Wilson unexpectedly stepped into the role of yearbook advisor.

At the time, Charyl Stockwell Preparatory Academy (CSPA) was one of the few in the area offering both in-person and virtual classes. Like many, they faced challenges: masked students and staff, strict social distancing, limited outside visitors, and restricted volunteer involvement. These constraints forced a complete reevaluation of traditional yearbook creation methods.

To meet these challenges, the school switched to Treering, drawn by its intuitive software, online support, and the ability to crowdsource photography—a feature that became essential with reduced staff and student participation. Now, five years later, the school is producing its fifth yearbook using Treering.

How did you become the Yearbook Adviser?

Before becoming the yearbook advisor, my career focused primarily on teaching English, literature, and creative writing. Journalism and yearbook production were never areas where I expected to excel, but I always admired our previous advisor for the award-winning program she built. Her accolades still hang in our hallway, a constant reminder that there is always room to grow. Over the years, I’ve gained confidence as an advisor, building relationships with our student staff, and producing yearbooks we’re proud of. The experience has been transformative for both me and my students.

How has your involvement with your state’s journalism association impacted your skills and opportunities in the field?

In 2022, I was honored when the Michigan Interscholastic Press Association (MIPA) invited me to serve as a judge for their yearbook competition. It was a valuable opportunity to see what award-winning yearbooks looked like up close and personal, and it gave me insights into how our own yearbook could evolve. To my surprise, we were much closer to hitting the mark than I had anticipated. That experience gave me the courage to submit our book for critique, and we anxiously awaited feedback from MIPA.

After three long months, the results came in: we had earned a Bronze award for our 2024 yearbook, with a commendation for excellence in photography. The recognition was a testament to my students’ hard work and dedication. But what stood out most to me was their reaction. Rather than getting too comfortable with their achievement, students immediately started thinking about ways to improve for next year.

One of my editors-in-chief said, “We were only 47 points away from earning a Silver Medal,” and immediately began brainstorming ways to improve. That mindset—that focus on what we can achieve next—is what makes this journey so rewarding.

Let’s talk about that critique. How did it benefit your team?

One of the most valuable aspects of submitting our yearbook for critique is the detailed feedback we receive, which helps us grow. We are focusing on a unifying concept and improving coverage.

To be more competitive, we need to create more original graphics and artwork for the yearbook rather than relying on pre-made designs. Fortunately, Treering’s platform makes this process straightforward. For instance, last year, one of our International Baccalaureate Art students designed the cover art, which we seamlessly integrated as the background for the cover.

Additionally, we learned that carrying the theme throughout the book is essential—right down to the headlines and titles. Last year’s theme was “Our Stories,” but we could have done more to tie the theme together by using idioms or expressions related to storytelling across different sections of the book.

Design consistency is one of the easiest ways to make a bigger impact. MIPA suggested that we choose one unifying style for the entire book—colors, patterns, and layouts should be consistent throughout. This allows us to maintain a cohesive aesthetic while allowing for flexibility in layout design.

While we did a solid job covering our school’s 11 non-athletic clubs and 17 athletic teams, we need to focus more on individual stories—highlighting specific student achievements and weaving in features that reflect the times, like the cost of living. We’re also working on improving our balance of academic content; as MIPA pointed out, “Not every student is in a club or plays a sport, but every student sits in a desk in class.”

What is your area of strength?

We were thrilled to receive commendations for our photography, an area where we truly excel. Our focus on candid photos and capturing moments of excitement paid off. Moving forward, we’ll continue to refine our photography skills, paying more attention to cropping, editing, and ensuring that photo credits are included on every image.

What will be your focus this year?

Writing is where we have the most room for improvement. Every photo needs a caption, and those captions should follow journalistic writing standards—using active voice, varied sentence structures, and avoiding overly descriptive language like “is running” or “is playing.”

We also need to use secondary headlines to draw readers in and provide additional context. The critique also reminded me that, as an English teacher, I’ve been teaching students to write like English students, not like journalists. This is an area where I plan to invest more time, learning more about journalism standards so we can elevate our writing to meet those expectations.

What is the role of a yearbook adviser at CSPA?

Our yearbook, “The Sentinel,” is a labor of love produced by a small but dedicated team. I advise a staff of four students. We serve a high school with approximately 320 students. Every year, we produce a 150-page yearbook that covers everything from the start of school through prom, delivering it to students during the last week of school.

Additionally, we create a 28-30 page supplemental softcover book for the senior class, which includes coverage of senior-specific events like Senior Sunrise, Senior Awards, and Graduation. This supplement also features graduation speeches and letters from teachers to the graduating class. Design-wise, it complements the theme of the main yearbook. We print the student commencement speech in this supplement.

To bring our yearbook to life, we rely on a combination of Treering’s software, Canva, and Adobe Lightroom. Our resources are modest—one laptop, one large monitor, and two Rebel cameras—but we make the most of what we have. Fundraising through Treering has helped us pay for essentials like new camera lenses, a journalism camp for our editors, and lighting equipment for portrait photography. This year, our goal is to raise enough money for a new camera and upgraded lenses to continue improving the quality of our work.

What’s next for “The Sentinel?”

As we look ahead, we’re excited to continue improving. We’re going to hang our Bronze Medal plaque on the wall as a reminder of how far we’ve come, but our eyes are already set on the next challenge. We’ll keep pushing ourselves to tell more meaningful stories, refine our writing, and produce a yearbook that our school can be proud of. Ultimately, it’s not just about winning awards but about creating something our students, staff, and community will cherish for years.

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Not every yearbook coordinator is an Emmy Award winner, but Katie Parish is. The gold hardware on a shelf over her shoulder should be intimidating; after all, Katie knows the value of a quality interview. Two seconds in, and I’m completely disarmed as we talk about volunteering, yearbooking, and being WFH moms.

How did you move from the newsroom to the classroom?

I retired from my television job when my daughter started kindergarten, and I needed something to keep me creative. A lot of people shy away from the PTA, but I really found a wonderful community and was like, “Can I please help make the yearbook?” I started small, just helping with some of the pages.

A lot of people shy away from the PTA, but I really found a wonderful community and was like, “Can I please help make the yearbook?”

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When we moved schools, I was helping with social media, and the yearbook mom disappeared. I just jumped in and I instantly loved Treering so much. It was so easy to use I totally got it. While I had some previous experience, it just was so much better than the platform we had at my previous school. You have immediate access to photos when parents share them and there are a plethora of graphics and fonts. It’s super simple to lay out the pages and add graphics.

Over 80% of your school community bought yearbooks last year. How did you do it?

My community is a late adoption community: they upload pictures late and they buy books late. I actually leave holes in my spreads because I know I’m gonna be getting more photos second semester.
Over a two-week period, we promoted a class contest. We said whichever class buys the highest percentage of books the week after spring break will win a sweet treat party and the teacher will receive a $25 Target gift card. It’s really important when you have teacher buy-in. The winning class sold 100%, the next one was at 98%.

I love the idea of a marketing contest. How else do you involve the school?

On Halloween, our principal dressed up as Where’s Waldo. I mean, what was I supposed to do? I put him on 13 pages in the book and the kids had to find him. That was just a little interactive thing, and that’s something else that’s so fun about yearbook: it’s organic. During the year, you can build into the book and make align with your community in this specific moment.

We always do a cover contest. Students draw something school related and they have always had to include the name of the school, our key words—Ready, Responsible, and Respectable—and the year. The yearbook committee narrows it down to the top 20, and then the PTA narrows it down a little bit further. The teachers and front office staff, admin, everybody who helps run the school, gets to vote on the winner. I paste all the final covers onto some poster board and have them available to be seen in the office. Then, the winner goes on the front, and the six runners up on the back cover.

Next year is the school’s 20th anniversary, which is the platinum anniversary. So we’re gonna do some silver foil on the cover.

How does your experience as a yearbook coordinator help in your role here at Treering?

Because I work full-time as a Customer Success Manager and I have two kids that I have to run all over creation, and I still volunteer for the PTA, I know what a busy plate looks like. I can help editors prioritize and schedule their yearbook lives, and help them figure out what they should be working on and when so that we’re taking small bites out of the book at a time.

We start with planning out their ladders which translates into an accurate page count and shared photo folder organization. Do you know what’s so great about crowdsourcing? This could be a whole yearbook about your kid, but when you have that option for everyone to contribute, and you make it easy for them to access it, it just gives you so much more diversity in your book of faces.

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